1. INTRODUCTION
This privacy notice provides you with details of how we collect and process your personal data through your use of our site: https://respabeds.ie
By providing us with your data, you warrant to us that you are over 18 years of age.
Contact Details
Our full details are:
Full name of legal entity: Respa Beds, Part of Kellett Group, Cavan Road, Oldcastle, Co. Meath.
Name of person in charge of GDPR: Sheena Sheehan
Email address: info@respabeds.ie
Postal Address: Cavan Road, Oldcastle, Co. Meath.
It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us: info@respabeds.ie
2. WHAT DATA DO WE COLLECT ABOUT YOU, FOR WHAT PURPOSE AND ON WHAT GROUND WE PROCESS IT
Personal data means any information capable of identifying an individual. It does not include anonymised data.
We may process the following categories of personal data about you:
- Communication Data that includes any communication that you send to us whether that be through the contact form on our website, through email, text, social media messaging, social media posting or any other communication that you send us. We process this data for the purposes of communicating with you, for record keeping and for the establishment, pursuance or defense of legal claims. Our lawful ground for this processing is our legitimate interests which in this case are to reply to communications sent to us, to keep records and to establish, pursue or defend legal claims.
- Customer Data that includes data relating to any purchases of goods and/or services such as your name, title, billing address, delivery address email address, phone number, contact details, purchase details and your card details. We process this data to supply the goods and/or services you have purchased and to keep records of such transactions. Our lawful ground for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.
- User Data that includes data about how you use our website and any online services together with any data that you post for publication on our website or through other online services. We process this data to operate our website and ensure relevant content is provided to you, to ensure the security of our website, to maintain back- ups of our website and/or databases and to enable publication and administration of our website, other online services and business. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business.
- Technical Data that includes data about your use of our website and online services such as your IP address, your login data, details about your browser, length of visit to pages on our website, page views and navigation paths, details about the number of times you use our website, time zone settings and other technology on the devices you use to access our website. The source of this data is from our analytics tracking system. We process this data to analyse your use of our website and other online services, to administer and protect our business and website, to deliver relevant website content and advertisements to you and to understand the effectiveness of our advertising. Our lawful ground for this processing is our legitimate interests which in this case are to enable us to properly administer our website and our business and to grow our business and to decide our marketing strategy. Please also review the new changes to User Data under the GA4 category listed below.
- Marketing Data that includes data about your preferences in receiving marketing from us and our third parties and your communication preferences. We process this data to enable you to partake in our promotions such as competitions, prize draws and free give-aways, to deliver relevant website content and advertisements to you and measure or understand the effectiveness of this advertising. Our lawful ground for this processing is our legitimate interests which in this case are to study how customers use our products/services, to develop them, to grow our business and to decide our marketing strategy. Please also review the new changes to User Data under the GA4 category listed below.
- We may use Customer Data, User Data, Technical Data and Marketing Data to deliver relevant website content and advertisements to you (including Facebook adverts or other display advertisements) and to measure or understand the effectiveness of the advertising we serve you. Our lawful ground for this processing is legitimate interests which is to grow our business. We may also use such data to send other marketing communications to you. Our lawful ground for this processing is either consent or legitimate interests (namely to grow our business).
Sensitive Data
Respa Beds does not collect sensitive data.
3. HOW WE COLLECT YOUR PERSONAL DATA
We may collect data about you by you providing the data directly to us (for example by filling in forms on our site or by sending us emails). We may automatically collect certain data from you as you use our website by using cookies and similar technologies. Please see our cookie policy for more details about this.
What information do we collect?
We collect information from you when you visit our website, fill in a contact or warranty form, chat online with us, email us or sign up for our general newsletter or blog newsletter.
We will use your information to respond to you, regarding the reason you contacted us. This is when you contact us through our Contact Form/Warranty Form/ Email/Online Chat. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. contact you directly.
- Contact Form
Our contact form allows you to submit an online query to us. We request your name, email, phone and a short message to allow us to respond to your inquiry efficiently and effectively.
- Warranty Form
We encourage people who have purchased our products to register them through our warranty form. We request you to provide your name, address, email, phone number and also the product detail. This enables us to deal with your warranty in an efficient manner if a product complaint arises.
Emailing us directly on site means that we receive your email contact and will use this to respond to your query as required.
- General Newsletter
Our general newsletter allows you to submit your email address, name, and address. We will keep you up to date on Respa products and offers.
- Blog Newsletter
Our blog newsletter allows you to submit your email address, name, and address. We will keep you up to date on Respa and our latest sleep tips and information sleep related.
- Online Chat
We use an online chat service to respond and engage with you when you are browsing on our website. You can also submit your information including name/email and message to this online chat and we can respond to you at a later time.
We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.
As per Google, GA4 will collect the below features:
• How they collect both website and app data to understand the customer journey better.
• Uses events instead of session-based data.
• Includes privacy controls such as cookieless measurement and behavioral and conversion modeling.
• Predictive capabilities offer guidance without complex models.
• Direct integrations to media platforms help drive actions.
• IP anonymization is always enabled for GA4 properties & no manual action is required.
• Google Analytics 4 uses IP only to determine where to record other personal data of users, and then it is deleted.
GA4 will no longer monitor sessions and pageviews but instead monitor events and parameters.
Events are divided by:
Automatically collected events:
The following parameters are collected by default with every event, including custom events:
– language;
– page location
– page referrer
– page title
– screen resolution
Enhanced Measurement events – These events allow measuring interactions with the website’s content by enabling options (events) in the Google Analytics interface. These events include scrolls, outbound clicks, site search, and video engagement.
Recommended Events – These are events recommended by Google to help measure additional features and behavior and generate more detailed reports.
Custom Events – Events and parameters that can be created and implemented based on website requirements.
How Long does GA4 retain data:
While for Universal Analytics user-level and event-level data properties could have an indefinite duration, user-level data can be retained for a maximum of 14 months for Google Analytics 4 properties.
For more information on how Goggle and GA4 collects your data please review the following link: https://policies.google.com/terms?hl=en-US.
4. MARKETING COMMUNICATIONS
Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).
You can ask us or third parties to stop sending you marketing messages at any time [by logging into the website and checking or unchecking relevant boxes to adjust your marketing preferences] OR [by following the opt-out links on any marketing message sent to you or] OR by emailing us at info@respabeds.ie
If you opt out of receiving marketing communications this opt-out does not apply to personal data provided as a result of other transactions, such as purchases, warranty registrations etc.
5. DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below:
- Service providers who provide IT and system administration services.
- Professional advisers including lawyers, bankers, auditors, and insurers.
- Third party companies who will carry out emotional intelligence testing – consent always requested.
- Third parties to whom we sell, transfer, or merge parts of our business or our assets.
- Geo-tagging – for location searches
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
6. TRANSFER OF PERSONAL DATA
We use Expression Engine CMS for our website platform, and they have their servers located with EU/EEA. Our hosting is carried out with Tibus who have servers in Ireland.
7. DATA SECURITY
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on our instructions, and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page which stands for SSL (Secure Socket Layer) protection. This means your data is encrypted using a secure server.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.
8. DATA RETENTION
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for, we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
During the performance of our contract some sensitive data may be transferred through our operating systems. This information can be both in telephone and text formats. We treat this information with the upmost importance and given the sensitivity and possible legal consequences which could be attached to the retention of this material we operate a specific retention period for this area. We will store this information for three years after it has been captured upon which time it will then be deleted.
For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for seven years after they stop being customers.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
9. YOUR LEGAL RIGHTS
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights at: https://www.dataprotection.ie/
If you wish to exercise any of the rights set out above, please email us at info@respabeds.ie
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We will provide you with the information within a 30-day period. The information will contain the following:
- The purposes of the processing of your personal data
- What type of personal data is stored
- Where is the data stored
- How long was your data stored
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office https://www.dataprotection.ie/. We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
10. THIRD-PARTY LINKS
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit. Examples of our third-party links are; - Linkedin, Twitter, Facebook, Instagram, Trustpilot, Mailchimp. this is not an extensive link and some of these platforms may not be in operation at the current time. There will also be other third-party links attached to the xxx platform which are used to enhance the performance of the website. Please note this is not an exhaustive list and can be added to or deleted as this website evolves.
11. COOKIES
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
